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Where to mail your certificate application in Pennsylvania

Mail your completed Pennsylvania certificate application to Division of Vital Records, PO Box 1528, New Castle, PA 16103-1528. This office issues certified copies of birth and death certificates registered in the state. $20 per copy for a birth or death certificate. Send the signed form, any required ID, and payment, and keep proof of mailing if your certificate is for a passport, estate, or other deadline.

Certificate applications — birth and death certificates

Division of Vital Records
PO Box 1528
New Castle, PA  16103-1528

Use this address for birth and death certificates for events registered in Pennsylvania.

Verified September 2026cdc.gov

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Mail my certificate application — $5

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  • We print & envelope
  • USPS, next business day
  • Confirmation of Mailing emailed

Your name
Your return address

Division of Vital RecordsPO Box 1528New Castle, PA 16103-1528

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Key facts

  • Pennsylvania's vital records office issues certificates only for events (births, deaths) registered in Pennsylvania — apply to the state where the event happened, not the state you live in now.
  • $20 per copy for a birth or death certificate.
  • Money order or check; a legible copy of the requester’s valid government-issued photo ID must be included.
  • Marriage licenses are issued and certified by the Clerk of Orphans’ Court in the county where the license was obtained — there is no state-level mailing address.
  • Mailed applications take longer than online orders because processing only starts once the envelope arrives — allow extra time if you need the certificate for a passport, estate, or other deadline.
  • PostPal prints your completed application and mails it to Division of Vital Records the next business day — no printer, envelope, or trip to the post office.

How to send your letter

  1. 1

    Confirm the event was registered in Pennsylvania

    Certificates come from the state where the birth, death was registered. If the event happened in Pennsylvania, Division of Vital Records is the right office; if it happened elsewhere, apply there instead.

  2. 2

    Fill out and sign the application

    Download the current application from Pennsylvania's vital records website (linked in the sources below), complete it, and sign it. Attach a copy of the ID the form asks for. Include your payment: Money order or check; a legible copy of the requester’s valid government-issued photo ID must be included.

  3. 3

    Address the envelope to the vital records office

    Mail it to Division of Vital Records, PO Box 1528, New Castle, PA 16103-1528. Put your own return address on the envelope so anything undeliverable comes back to you. Note: Marriage licenses are issued and certified by the Clerk of Orphans’ Court in the county where the license was obtained — there is no state-level mailing address.

  4. 4

    Send it without leaving home

    Upload your completed application to PostPal with this address prefilled. We print it, add it to a sealed envelope, and deposit it with USPS within one business day for $5 — postage included.

Common questions

Where do I mail my birth certificate application in Pennsylvania?

Mail it to Division of Vital Records, PO Box 1528, New Castle, PA 16103-1528. $20 per copy for a birth or death certificate.

Can I mail a vital records application instead of ordering online?

Yes. Pennsylvania accepts certificate applications by mail — send the signed form, any required ID, and payment to Division of Vital Records. Mail is a common choice when you can't order online or need to include documents the online system won't accept.

What do I need to include when I mail my application?

Include the completed and signed application form, and payment: Money order or check; a legible copy of the requester’s valid government-issued photo ID must be included.

How long does a mailed certificate take?

Longer than an online order, because processing only begins when your envelope arrives and the finished certificate is mailed back to you. If you're up against a passport, travel, or estate deadline, mail early and keep proof of the date you sent it.

Can I get a marriage certificate from this address?

Marriage licenses are issued and certified by the Clerk of Orphans’ Court in the county where the license was obtained — there is no state-level mailing address.

Can PostPal mail my Pennsylvania vital records application for me?

Yes. Upload your completed, signed application and PostPal prints it and mails it to Division of Vital Records the next business day for $5, with a dated Confirmation of Mailing emailed to you. You still fill out and sign the form yourself — we handle the printing, envelope, and postage.

Sources

Addresses verified September 2026 against official sources. Always confirm on the official site before time-sensitive filings.

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