Where to mail your certificate application in Virginia
Mail your completed Virginia certificate application to Office of Vital Records, PO Box 1000, Richmond, VA 23218-1000. This office issues certified copies of birth, death and marriage certificates registered in the state. $12 per copy for a birth, death, or marriage certificate. Send the signed form, any required ID, and payment, and keep proof of mailing if your certificate is for a passport, estate, or other deadline.
Certificate applications — birth, death and marriage certificates
Office of Vital Records PO Box 1000 Richmond, VA 23218-1000
Use this address for birth, death and marriage certificates for events registered in Virginia.
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Office of Vital RecordsPO Box 1000Richmond, VA 23218-1000
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Key facts
- Virginia's vital records office issues certificates only for events (births, deaths, marriages) registered in Virginia — apply to the state where the event happened, not the state you live in now.
- $12 per copy for a birth, death, or marriage certificate.
- Check or money order made payable to the Virginia Office of Vital Records.
- Mailed applications take longer than online orders because processing only starts once the envelope arrives — allow extra time if you need the certificate for a passport, estate, or other deadline.
- PostPal prints your completed application and mails it to Office of Vital Records the next business day — no printer, envelope, or trip to the post office.
How to send your letter
- 1
Confirm the event was registered in Virginia
Certificates come from the state where the birth, death, or marriage was registered. If the event happened in Virginia, Office of Vital Records is the right office; if it happened elsewhere, apply there instead.
- 2
Fill out and sign the application
Download the current application from Virginia's vital records website (linked in the sources below), complete it, and sign it. Attach a copy of the ID the form asks for. Include your payment: Check or money order made payable to the Virginia Office of Vital Records.
- 3
Address the envelope to the vital records office
Mail it to Office of Vital Records, PO Box 1000, Richmond, VA 23218-1000. Put your own return address on the envelope so anything undeliverable comes back to you.
- 4
Send it without leaving home
Upload your completed application to PostPal with this address prefilled. We print it, add it to a sealed envelope, and deposit it with USPS within one business day for $5 — postage included.
Common questions
Where do I mail my birth certificate application in Virginia?
Mail it to Office of Vital Records, PO Box 1000, Richmond, VA 23218-1000. $12 per copy for a birth, death, or marriage certificate.
Can I mail a vital records application instead of ordering online?
Yes. Virginia accepts certificate applications by mail — send the signed form, any required ID, and payment to Office of Vital Records. Mail is a common choice when you can't order online or need to include documents the online system won't accept.
What do I need to include when I mail my application?
Include the completed and signed application form, and payment: Check or money order made payable to the Virginia Office of Vital Records.
How long does a mailed certificate take?
Longer than an online order, because processing only begins when your envelope arrives and the finished certificate is mailed back to you. If you're up against a passport, travel, or estate deadline, mail early and keep proof of the date you sent it.
Does this office handle all Virginia marriage certificates?
Covers marriages recorded after June 14, 1912 — earlier records are held by the Library of Virginia or the county/city clerk.
Can PostPal mail my Virginia vital records application for me?
Yes. Upload your completed, signed application and PostPal prints it and mails it to Office of Vital Records the next business day for $5, with a dated Confirmation of Mailing emailed to you. You still fill out and sign the form yourself — we handle the printing, envelope, and postage.
Sources
Addresses verified September 2026 against official sources. Always confirm on the official site before time-sensitive filings.