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Where to mail your certificate application in Wisconsin

Mail your completed Wisconsin certificate application to WI Vital Records Office, PO Box 309, Madison, WI 53701-0309. This office issues certified copies of birth, death, marriage and divorce certificates registered in the state. $20 for the first copy of any certificate, $3 for each additional copy ordered at the same time. Send the signed form, any required ID, and payment, and keep proof of mailing if your certificate is for a passport, estate, or other deadline.

Certificate applications — birth, death, marriage and divorce certificates

WI Vital Records Office
PO Box 309
Madison, WI  53701-0309

Use this address for birth, death, marriage and divorce certificates for events registered in Wisconsin.

Verified September 2026cdc.gov

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Mail my certificate application — $5

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  • You write & pay
  • We print & envelope
  • USPS, next business day
  • Confirmation of Mailing emailed

Your name
Your return address

WI Vital Records OfficePO Box 309Madison, WI 53701-0309

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Key facts

  • Wisconsin's vital records office issues certificates only for events (births, deaths, marriages) registered in Wisconsin — apply to the state where the event happened, not the state you live in now.
  • $20 for the first copy of any certificate, $3 for each additional copy ordered at the same time.
  • Personal check or money order payable to the Wisconsin Vital Records Office.
  • Certified copies are restricted to people with a direct and tangible interest in the record.
  • Mailed applications take longer than online orders because processing only starts once the envelope arrives — allow extra time if you need the certificate for a passport, estate, or other deadline.
  • PostPal prints your completed application and mails it to WI Vital Records Office the next business day — no printer, envelope, or trip to the post office.

How to send your letter

  1. 1

    Confirm the event was registered in Wisconsin

    Certificates come from the state where the birth, death, or marriage was registered. If the event happened in Wisconsin, WI Vital Records Office is the right office; if it happened elsewhere, apply there instead.

  2. 2

    Fill out and sign the application

    Download the current application from Wisconsin's vital records website (linked in the sources below), complete it, and sign it. Certified copies are restricted to people with a direct and tangible interest in the record. Include your payment: Personal check or money order payable to the Wisconsin Vital Records Office.

  3. 3

    Address the envelope to the vital records office

    Mail it to WI Vital Records Office, PO Box 309, Madison, WI 53701-0309. Put your own return address on the envelope so anything undeliverable comes back to you.

  4. 4

    Send it without leaving home

    Upload your completed application to PostPal with this address prefilled. We print it, add it to a sealed envelope, and deposit it with USPS within one business day for $5 — postage included.

Common questions

Where do I mail my birth certificate application in Wisconsin?

Mail it to WI Vital Records Office, PO Box 309, Madison, WI 53701-0309. $20 for the first copy of any certificate, $3 for each additional copy ordered at the same time.

Can I mail a vital records application instead of ordering online?

Yes. Wisconsin accepts certificate applications by mail — send the signed form, any required ID, and payment to WI Vital Records Office. Mail is a common choice when you can't order online or need to include documents the online system won't accept.

What do I need to include when I mail my application?

Include the completed and signed application form, certified copies are restricted to people with a direct and tangible interest in the record., and payment: Personal check or money order payable to the Wisconsin Vital Records Office.

How long does a mailed certificate take?

Longer than an online order, because processing only begins when your envelope arrives and the finished certificate is mailed back to you. If you're up against a passport, travel, or estate deadline, mail early and keep proof of the date you sent it.

Can PostPal mail my Wisconsin vital records application for me?

Yes. Upload your completed, signed application and PostPal prints it and mails it to WI Vital Records Office the next business day for $5, with a dated Confirmation of Mailing emailed to you. You still fill out and sign the form yourself — we handle the printing, envelope, and postage.

Sources

Addresses verified September 2026 against official sources. Always confirm on the official site before time-sensitive filings.

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