Mail a resignation letter online
For senior roles, regulated professions, or any time a paper letter is expected, a mailed resignation letter is the proper format. Type your letter, enter your employer's address, and we mail it through USPS within 24 hours.
How it works
Four steps. Most letters take under two minutes from sign-in to mailed.
- 1
Type your resignation letter
Include your name, role, last day of work, and a one-line statement of resignation. Brief is better.
- 2
Enter your employer's address
Address to your direct manager, HR, or the address designated in your employment contract for notices.
- 3
Pay the flat fee
One price covers paper, envelope, postage, and USPS delivery.
- 4
We mail within 24 hours
You receive a dated email confirmation. The PDF copy is kept on your order page.
Who this is for
- Senior executives or board members
- Regulated professionals (medical, legal, financial)
- Government employees and contractors
- Anyone whose employment contract specifies written notice by mail
Common use cases
Executive resignation
Resign from a board, executive, or officer role with a formal written letter.
Regulated profession resignation
Attorneys, physicians, CPAs, and other regulated professionals often need a formal written resignation.
Notice required by contract
Some employment contracts require written notice mailed to a specific address — upload the format your contract requires.
Resigning while abroad
Mail a resignation letter to a US employer while you are traveling or relocating.
What you can rely on
PostPal is operated as a utility, not a marketing channel. We do one thing: print and mail your documents through USPS.
- Domestic
- $5
- 2-5 business days
- International
- $10
- 7-14 business days
- Dated email receipt — useful as evidence of when notice was given
- Mailed via USPS within 24 hours
- PDF of the letter retained on your order page
- Files deleted after mailing
Frequently asked questions
Should I send a resignation by email or mail?
Most resignations today are by email. A mailed letter is appropriate when (1) your employment contract requires it, (2) you hold a senior or regulated position where formality matters, or (3) you want a paper trail for the date notice was given. Many employees do both — email and mail.
Should I send by Certified Mail?
For senior or contract-bound resignations, Certified Mail with Return Receipt provides proof of receipt. PostPal mails standard First-Class Mail; for Certified Mail, contact us before paying.
How long should the letter be?
Short. State your name, role, last day of work, and resignation. One paragraph or three sentences is enough. Save commentary for the in-person conversation.
Where should I mail it?
To the address designated for notices in your employment contract, or to the headquarters address attention HR, or to your direct manager. Check your contract first.
Will I have proof of when I sent it?
Yes. You receive a dated email confirmation, and the order page records the mailing date.
Related solutions
Other ways to send mail through PostPal.
Ready to send?
Type a letter or upload a PDF. We mail it via USPS within 24 hours.