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Where to mail your certificate application in Montana

Mail your completed Montana certificate application to Office of Vital Statistics, 111 N Sanders, PO Box 4210, Helena, MT 59604. This office issues certified copies of birth and death certificates registered in the state. $16 per copy for a birth or death certificate. Send the signed form, any required ID, and payment, and keep proof of mailing if your certificate is for a passport, estate, or other deadline.

Certificate applications — birth and death certificates

Office of Vital Statistics
MT Dept. of Public Health and Human Services
111 N Sanders, PO Box 4210
Helena, MT  59604

Use this address for birth and death certificates for events registered in Montana.

Verified September 2026cdc.gov

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  • Confirmation of Mailing emailed

Your name
Your return address

Office of Vital StatisticsMT Dept. of Public Health and Human Services111 N Sanders, PO Box 4210Helena, MT 59604

Your letter, printed and mailed for you.

Key facts

  • Montana's vital records office issues certificates only for events (births, deaths) registered in Montana — apply to the state where the event happened, not the state you live in now.
  • $16 per copy for a birth or death certificate.
  • Personal check or money order payable to "Montana Vital Records."
  • Include a clear, readable copy of both sides of a current driver’s license or other government-issued photo ID.
  • The state office can only search its marriage index ($10 for the first five years, $1 per additional year) — certified copies come from the Clerk of District Court in the county where the license was purchased.
  • Mailed applications take longer than online orders because processing only starts once the envelope arrives — allow extra time if you need the certificate for a passport, estate, or other deadline.
  • PostPal prints your completed application and mails it to Office of Vital Statistics the next business day — no printer, envelope, or trip to the post office.

How to send your letter

  1. 1

    Confirm the event was registered in Montana

    Certificates come from the state where the birth, death was registered. If the event happened in Montana, Office of Vital Statistics is the right office; if it happened elsewhere, apply there instead.

  2. 2

    Fill out and sign the application

    Download the current application from Montana's vital records website (linked in the sources below), complete it, and sign it. Include a clear, readable copy of both sides of a current driver’s license or other government-issued photo ID. Include your payment: Personal check or money order payable to "Montana Vital Records."

  3. 3

    Address the envelope to the vital records office

    Mail it to Office of Vital Statistics, 111 N Sanders, PO Box 4210, Helena, MT 59604. Put your own return address on the envelope so anything undeliverable comes back to you. Note: The state office can only search its marriage index ($10 for the first five years, $1 per additional year) — certified copies come from the Clerk of District Court in the county where the license was purchased.

  4. 4

    Send it without leaving home

    Upload your completed application to PostPal with this address prefilled. We print it, add it to a sealed envelope, and deposit it with USPS within one business day for $5 — postage included.

Common questions

Where do I mail my birth certificate application in Montana?

Mail it to Office of Vital Statistics, 111 N Sanders, PO Box 4210, Helena, MT 59604. $16 per copy for a birth or death certificate.

Can I mail a vital records application instead of ordering online?

Yes. Montana accepts certificate applications by mail — send the signed form, any required ID, and payment to Office of Vital Statistics. Mail is a common choice when you can't order online or need to include documents the online system won't accept.

What do I need to include when I mail my application?

Include the completed and signed application form, include a clear, readable copy of both sides of a current driver’s license or other government-issued photo ID., and payment: Personal check or money order payable to "Montana Vital Records."

How long does a mailed certificate take?

Longer than an online order, because processing only begins when your envelope arrives and the finished certificate is mailed back to you. If you're up against a passport, travel, or estate deadline, mail early and keep proof of the date you sent it.

Can I get a marriage certificate from this address?

The state office can only search its marriage index ($10 for the first five years, $1 per additional year) — certified copies come from the Clerk of District Court in the county where the license was purchased.

Can PostPal mail my Montana vital records application for me?

Yes. Upload your completed, signed application and PostPal prints it and mails it to Office of Vital Statistics the next business day for $5, with a dated Confirmation of Mailing emailed to you. You still fill out and sign the form yourself — we handle the printing, envelope, and postage.

Sources

Addresses verified September 2026 against official sources. Always confirm on the official site before time-sensitive filings.

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