Where to mail your certificate application in West Virginia
Mail your completed West Virginia certificate application to Vital Registration Office, Room 165, 350 Capitol Street, Charleston, WV 25301-3701. This office issues certified copies of birth, death and marriage certificates registered in the state. $12 per copy for a birth, death, or state-level marriage certificate. Send the signed form, any required ID, and payment, and keep proof of mailing if your certificate is for a passport, estate, or other deadline.
Certificate applications — birth, death and marriage certificates
Vital Registration Office Room 165, 350 Capitol Street Charleston, WV 25301-3701
Use this address for birth, death and marriage certificates for events registered in West Virginia.
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Vital Registration OfficeRoom 165, 350 Capitol StreetCharleston, WV 25301-3701
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Key facts
- West Virginia's vital records office issues certificates only for events (births, deaths, marriages) registered in West Virginia — apply to the state where the event happened, not the state you live in now.
- $12 per copy for a birth, death, or state-level marriage certificate.
- Personal check or money order payable to "Vital Registration."
- Mailed applications take longer than online orders because processing only starts once the envelope arrives — allow extra time if you need the certificate for a passport, estate, or other deadline.
- PostPal prints your completed application and mails it to Vital Registration Office the next business day — no printer, envelope, or trip to the post office.
How to send your letter
- 1
Confirm the event was registered in West Virginia
Certificates come from the state where the birth, death, or marriage was registered. If the event happened in West Virginia, Vital Registration Office is the right office; if it happened elsewhere, apply there instead.
- 2
Fill out and sign the application
Download the current application from West Virginia's vital records website (linked in the sources below), complete it, and sign it. Attach a copy of the ID the form asks for. Include your payment: Personal check or money order payable to "Vital Registration."
- 3
Address the envelope to the vital records office
Mail it to Vital Registration Office, Room 165, 350 Capitol Street, Charleston, WV 25301-3701. Put your own return address on the envelope so anything undeliverable comes back to you.
- 4
Send it without leaving home
Upload your completed application to PostPal with this address prefilled. We print it, add it to a sealed envelope, and deposit it with USPS within one business day for $5 — postage included.
Common questions
Where do I mail my birth certificate application in West Virginia?
Mail it to Vital Registration Office, Room 165, 350 Capitol Street, Charleston, WV 25301-3701. $12 per copy for a birth, death, or state-level marriage certificate.
Can I mail a vital records application instead of ordering online?
Yes. West Virginia accepts certificate applications by mail — send the signed form, any required ID, and payment to Vital Registration Office. Mail is a common choice when you can't order online or need to include documents the online system won't accept.
What do I need to include when I mail my application?
Include the completed and signed application form, and payment: Personal check or money order payable to "Vital Registration."
How long does a mailed certificate take?
Longer than an online order, because processing only begins when your envelope arrives and the finished certificate is mailed back to you. If you're up against a passport, travel, or estate deadline, mail early and keep proof of the date you sent it.
Does this office handle all West Virginia marriage certificates?
State-certified marriage copies only go back to 1964 — earlier marriages, and divorce records, require contacting the county clerk instead.
Can PostPal mail my West Virginia vital records application for me?
Yes. Upload your completed, signed application and PostPal prints it and mails it to Vital Registration Office the next business day for $5, with a dated Confirmation of Mailing emailed to you. You still fill out and sign the form yourself — we handle the printing, envelope, and postage.
Sources
Addresses verified September 2026 against official sources. Always confirm on the official site before time-sensitive filings.